Vacant job

Responsibilities

As an administrator, you will play a central role in supporting our operations and ensuring a well-functioning administration within given timeframes. You will contribute to a structured and efficient workflow and be responsible for maintaining high quality in documentation and case management.

Your duties include, among others:

• Providing administrative support and service to both employees and elected representatives, and helping colleagues improve where needed.
• Acting as a resource in our local financial administration in relation to the Västerås Diocese Service Bureau, which manages our finances. They will join the national Economic Service from 2027.
• Handling ongoing administration related to the parish's activities. This ranges from posting invoices to adjusting employee schedules in Visma and managing time reports. It may also involve handling remuneration for our elected representatives.
• Managing registration and archiving in accordance with current regulations.
• Administering requests for the release of public and official documents in accordance with current provisions on public access and confidentiality.
• Serving as backup and independently preparing and drafting documents, invitations, agendas, and minutes before and after meetings, as well as managing distributions.
• Serving as backup and being able to establish cases and prepare documents, including decision-making materials for decision-making bodies.
• Acting as a resource in the church elections, which we conduct every 4th year.

We are looking for someone who has:

• Several years of experience in qualified administrative work in a similar role, for example within municipal administration, a government agency, or another organization where structured document management and a secure case process are central.
• Relevant upper secondary education, for example in economics or social studies.
• Experience in: financial administration, meeting administration, document management, registration, case preparation, archiving, and the release of public documents.
• Very good IT skills, including the Office package.
• Experience with archive and registration systems, preferably Public 360.
• Very good ability to express yourself in Swedish, both orally and in writing.
• A B driver's license and access to your own car.

It is an asset if you have:

• Good knowledge of the Church of Sweden's organization.
• Good knowledge of GDPR.
• Experience of working in a representative-led organization.

Personal Qualities

• We are looking for someone who is structured, quality-conscious, and meticulous, with a good ability to plan, organize, and prioritize your work.
• You are self-reliant with the capacity to drive processes from start to finish within established timeframes.
• You enjoy improving routines and processes and do not mind conducting workshops or reviews to help your colleagues work smarter and achieve smoother administrative flows.
• You have strong linguistic skills, analyze texts, and formulate your own documents with high precision and quality.

The role requires you to be service-oriented, with an interest, willingness, and ability to help others and deliver solutions. You are communicative, attentive, and collaborate well with both employees and elected representatives. You are confident and flexible, make correct trade-offs and priorities even in pressured situations, and always act with the best interests of the organization in mind.

We place great importance on your personal qualities. Interviews are conducted on an ongoing basis, and the position may be filled before the final application deadline, so do not wait to submit your application.

What can we offer you?

As an administrator with us, you will become an important part of a multifaceted organization where you collaborate with engaged and knowledgeable colleagues from various professions. We offer varied tasks and employment terms that support a sustainable work-life balance.

The position is a permanent full-time employment, with a start date to be agreed upon. A probationary period may apply. Location: Hagakyrkan in Borlänge. The position requires high physical presence.